Logistics and industrial buildings
Large sites with few staff on site need inspections that are quick but complete, and floors and areas keep one walkthrough practical.
Cleaning inspection software · Vaughan
Cleaning inspection software in Vaughan
Win and keep Vaughan contracts with a scored walkthrough, photo evidence on every finding, and a branded client report you can send the same day.
- No credit card
- Unlimited buildings
- Canadian pricing
- APPA 1–5The cleaning standard facility managers already know
- ~5 minA typical area walkthrough, on any phone
- UnlimitedBuildings and client logins
- $149 CADPer month, includes 3 users
Why it matters
Prove the work, keep the contract
Cleaning contractors lose contracts they are actually delivering. The work gets done, nobody photographs it, and the first real record of quality is the complaint email. By then the conversation is about defending yourself rather than proving the work.
A scored inspection flips that. Every walkthrough produces a number, every deficiency carries a photo, and the client receives a report they can read in under a minute. At renewal you are not asking to be trusted. You are showing evidence.
Contractors search for cleaning inspection software, janitorial inspection software and inspection management software, and the labels are used almost interchangeably. What matters is not the name but whether the tool makes recording a finding faster than ignoring it.
Features
What NeatScore does
These are the capabilities that decide whether a cleaning contractor actually keeps using the software after the first month.
- APPA 1 to 5 scoring One published standard, so a Level 2 in one contract means the same thing in the next.
- Photo evidence per item The photo attaches to the item that failed, not to a general note at the end of the visit.
- Branded PDF reports Your logo and your colours, sent to the client the same day rather than rebuilt in Word.
- Target levels per area Judge a lobby and a parkade against the standard each one was actually sold on.
- Critical items An empty soap dispenser or blocked exit fails the area outright instead of being averaged away.
- Works offline Basements, stairwells and parkades have no signal. Inspections save locally and sync later.
- Deficiency tracking Follow a failed item from found to fixed, with before and after photos attached.
- Unlimited buildings Client contacts get free logins. Your team is $149 a month for 3 users, then $25 per extra user.
- Ready-made checklists Start from templates for offices, washrooms, lobbies, hotels, schools, food courts and elevators.
Local to Vaughan
What Vaughan cleaners are up against
New residential developments
Newer finishes mark easily, and recording condition with photos at each inspection protects against damage claims.
Retail and commercial plazas
Public-facing washrooms and entrances need higher frequency, and scoring them separately stops back-of-house areas averaging them away.
Multi-site contractors
When one supervisor covers many buildings, the dashboard decides where the next visit goes.
Vaughan has grown quickly and its cleaning contracts grew with it, so companies here often reach fifteen buildings without ever having written down what a good inspection looks like.
In practice
How Vaughan cleaning companies use NeatScore
Set up takes an afternoon. We will build your first sites and checklists with you.
Try it free for 14 days- Large industrial buildings are divided into floors and areas so one walkthrough still covers the whole site.
- New residential and retail sites have their condition recorded at handover, before the first complaint arrives.
- Public washrooms and entrances in plazas are scored separately from back-of-house areas.
- As sites are added quickly, the dashboard directs the next visit to whichever building scored lowest.
Why NeatScore
Why contractors pick it over a generic checklist app
- The scoring scale is the APPA 1 to 5 standard facility managers already recognise, so your score means something to a client who has never heard of NeatScore.
- Target levels are set per area, so a lobby and a parkade are judged against different standards instead of one average.
- Critical items fail an area outright, which is what stops a good average hiding an empty soap dispenser.
- Reports carry your logo and brand colours, so the credit for the work goes to you.
FAQ
Frequently asked questions
Something we didn’t cover? Email tejas@neatscore.ca and a real person will reply.
Will my inspectors actually use it?
That is the only test that matters. A walkthrough takes about five minutes, it works with no signal in a basement or parkade, and it replaces the clipboard rather than adding a second job. If recording a finding took longer than ignoring it, crews would stop using it, so that was the design constraint.
Can I send reports with my own branding?
Yes. Reports carry your logo and your brand colours, not ours, and they go out as a PDF the client can read or forward.
What does it cost as I add contracts?
Pricing is in Canadian dollars: $149 a month for 3 users, then $25 for each additional user. Everyone on your team (owner, managers, supervisors, inspectors and cleaners) is one user. Buildings and client logins are free.
Do I need to give my whole crew a login?
You can. Every team member (inspectors, supervisors, managers and cleaners) gets their own login (3 users are included in the $149 base price, then $25 a month each), and client contacts get free logins limited to their own buildings.
Can a client see their own building without calling me?
Yes. Give the client a login scoped to their buildings, or just send the branded PDF after each inspection. Both are included.
Can this cope with large Vaughan industrial buildings?
Yes. Buildings are divided into floors and areas, so a walkthrough stays manageable while the score still covers the whole site.
Does it work for a Vaughan contractor adding sites quickly?
That is the common case. Adding a building takes minutes, and buildings are unlimited, so adding one does not change your price.
Start scoring your buildings this week.
Free for 14 days, up to 3 users, unlimited buildings. No credit card, and we will set up your sites and checklists for you.