Logistics and industrial buildings
Large sites with few staff on site need inspections that are quick but complete, and floors and areas keep one walkthrough practical.
Janitorial inspection software · Vaughan
Janitorial inspection software in Vaughan
Audit your cleaning vendor in Vaughan against a written standard, capture the evidence behind every failed area, and hold the contract to something measurable.
- No credit card
- Unlimited buildings
- Canadian pricing
- APPA 1–5The cleaning standard facility managers already know
- ~5 minA typical area walkthrough, on any phone
- UnlimitedBuildings and client logins
- $149 CADPer month, includes 3 users
Why it matters
Hold your cleaning vendor to a standard
If you manage a building, you are accountable for how it looks but you are not there when the cleaning happens. That leaves the walkthrough as your only real instrument, and most walkthroughs are too informal to change anything.
Writing the standard down changes the relationship. Instead of telling a contractor that a washroom looked poor, you show a score against an agreed target and a photo of the fixture. The conversation becomes about a number rather than an opinion, which is far harder to argue with.
In-house teams usually search for janitorial inspection software or inspection management software rather than cleaning inspection software, because the tool is for auditing a service rather than delivering one. The requirement is the same: a written standard and a defensible record.
Features
What NeatScore does
These are the capabilities that matter when you are the one holding a contractor to a service level rather than the one doing the work.
- APPA 1 to 5 scoring A published scale, so a disagreement is settled by the standard you both agreed rather than by opinion.
- Agreed target levels Set Level 2 for offices and Level 1 where the public sees it, then measure the contractor against it.
- Photo evidence per item A finding without a photo is a claim. The photo attaches to the fixture, the area and the date.
- Dated inspection history Demonstrate when a problem was first observed and when it was resolved, without relying on memory.
- Critical items Health and safety failures, such as a blocked exit, fail an area outright and surface first.
- Weighted scoring Weight areas so a failed washroom counts for more than a dusty shelf in a plant room.
- Client and vendor logins Give the contractor or the property manager access to only the buildings they are responsible for.
- Unlimited buildings Client contacts get free logins. Your team is $149 a month for 3 users, then $25 per extra user.
- Works on any phone No dedicated hardware and no training day. It runs in the browser on a phone or tablet.
Local to Vaughan
What Vaughan facility teams deal with
New residential developments
Newer finishes mark easily, and recording condition with photos at each inspection protects against damage claims.
Retail and commercial plazas
Public-facing washrooms and entrances need higher frequency, and scoring them separately stops back-of-house areas averaging them away.
Multi-site contractors
When one supervisor covers many buildings, the dashboard decides where the next visit goes.
Vaughan has grown quickly and its cleaning contracts grew with it, so companies here often reach fifteen buildings without ever having written down what a good inspection looks like.
In practice
How Vaughan facility teams audit a cleaning vendor
Set up takes an afternoon. We will build your first sites and checklists with you.
Try it free for 14 days- Set the standard in writing during mobilisation, when the vendor is most willing to agree it.
- Split large industrial buildings into areas so a monthly inspection is realistic rather than theoretical.
- On new residential sites, record condition with photos for the first several months while finishes are settling.
- Use the score trend to raise a drifting site early, before the issue reaches the property manager.
Why NeatScore
Why facility teams use it for vendor oversight
- The APPA 1 to 5 scale is a published standard, so a dispute is settled by the target you both agreed rather than by anyone’s judgement on the day.
- Targets are set per area, so a loading dock and an executive floor are not averaged into one meaningless score.
- Critical items fail an area outright, which matters when the item is a blocked exit or an empty soap dispenser.
- Records are timestamped, so you can demonstrate when a problem was first observed and when it was resolved.
FAQ
Frequently asked questions
Something we didn’t cover? Email tejas@neatscore.ca and a real person will reply.
Can I use this to audit a contractor rather than to clean?
Yes, that is the main use for in-house teams. You score the building against an agreed target, record what failed with photos, and keep a dated history you can put in front of the contractor or their manager.
Does the contractor need to be involved?
Not technically. You can audit independently. Most teams get better results by agreeing the target level per area first, because then a miss is a miss against a standard rather than a matter of taste.
Can I attach a photo to a specific finding?
Yes. Photos attach to the item that failed rather than to a general note, so the record shows which fixture, which area and which date.
Can several people inspect different areas?
Yes. Each person has their own login (3 are included in the base price) and the scores roll up to one building result.
Do I need training to run an inspection?
No. If you can use a phone, you can complete a walkthrough, and ready-made checklists cover offices, washrooms, lobbies, elevators and similar areas.
Can this cope with large Vaughan industrial buildings?
Yes. Buildings are divided into floors and areas, so a walkthrough stays manageable while the score still covers the whole site.
Does it work for a Vaughan contractor adding sites quickly?
That is the common case. Adding a building takes minutes, and buildings are unlimited, so adding one does not change your price.
Start scoring your buildings this week.
Free for 14 days, up to 3 users, unlimited buildings. No credit card, and we will set up your sites and checklists for you.